INDUSTRY
INDUSTRY
INDUSTRY
Architecture Firms Need Workflows as Structured as Their Designs
Architecture Firms Need Workflows as Structured as Their Designs
Architecture Firms Need Workflows as Structured as Their Designs
Unify your firm’s operations with the only Job Profitability OS designed to track every billable hour and project milestone. Optimize performance from initial sketch to final build while you focus on designing the future.
Unify your firm’s operations with the only Job Profitability OS designed to track every billable hour and project milestone. Optimize performance from initial sketch to final build while you focus on designing the future.
Unify your firm’s operations with the only Job Profitability OS designed to track every billable hour and project milestone. Optimize performance from initial sketch to final build while you focus on designing the future.
Is the vision outpacing the profit?
Is the vision outpacing the profit?
Is the vision outpacing the profit?
Designing iconic spaces is a dream job. Managing a firm's… With shifting material costs and endless revision cycles, architecture firms are struggling with their oldest foes: scope creep and unbilled hours.
Designing iconic spaces is a dream job. Managing a firm's… With shifting material costs and endless revision cycles, architecture firms are struggling with their oldest foes: scope creep and unbilled hours.
The great industry shift
The Drafting Drain:
The Drafting Drain:
Hours lost to design iterations that never make it onto an invoice.
Hours lost to design iterations that never make it onto an invoice.
Billable Integrity:
Billable Integrity:
Capturing every minute of consulting and drafting to ensure your creative time is fully compensated.
Capturing every minute of consulting and drafting to ensure your creative time is fully compensated.
Disconnected Specs:
Disconnected Specs:
Managing project data across fragmented emails, local folders, and outdated spreadsheets.
Managing project data across fragmented emails, local folders, and outdated spreadsheets.
Unified Project Truth:
Unified Project Truth:
A central system where site visits, lead management, and job costs live in one blueprint.
A central system where site visits, lead management, and job costs live in one blueprint.
Resource Over-Extension:
Resource Over-Extension:
Realising a project is over-budget only after the construction phase has begun.
Realising a project is over-budget only after the construction phase has begun.
Predictive Profitability:
Predictive Profitability:
Real-time visibility into project burn rates, allowing you to adjust resources before the margin disappears.
Real-time visibility into project burn rates, allowing you to adjust resources before the margin disappears.
Partis need precision. So does your business. And having total control over operations is the only way to protect your firm’s reputation and revenue in a competitive market. WorkflowMAX bridges the gap between the studio and the ledger, turning complex project raw data into decision-making insights.
Partis need precision. So does your business. And having total control over operations is the only way to protect your firm’s reputation and revenue in a competitive market. WorkflowMAX bridges the gap between the studio and the ledger, turning complex project raw data into decision-making insights.
Partis need precision. So does your business. And having total control over operations is the only way to protect your firm’s reputation and revenue in a competitive market. WorkflowMAX bridges the gap between the studio and the ledger, turning complex project raw data into decision-making insights.
Build your firm on a foundation of data.
Build your firm on a foundation of data.
Build your firm on a foundation of data.
Pipeline
Quotes
Jobs
Time & Costs
Invoicing
=
Live
Profitability
Real-Time Job Costing
Real-Time Job Costing
Monitor the financial health of every project as it happens. Identify which designs are profitable and where "leaks" are occurring in the drafting process.
Monitor the financial health of every project as it happens. Identify which designs are profitable and where "leaks" are occurring in the drafting process.
Seamless Architecture Integrations
Seamless Architecture Integrations
Keep your firm tidy by connecting WorkflowMAX with essential tools like Google Drive and Xero for a frictionless flow from project to payment.
Keep your firm tidy by connecting WorkflowMAX with essential tools like Google Drive and Xero for a frictionless flow from project to payment.
Historical Quoting
Historical Quoting
Deliver professional, accurate fee proposals in minutes by leveraging data from past successful builds and custom templates.
Deliver professional, accurate fee proposals in minutes by leveraging data from past successful builds and custom templates.
Capacity & Talent Mapping
Capacity & Talent Mapping
See exactly who is over-allocated and who has room for the next big commission, preventing burnout and ensuring deadlines are met.
See exactly who is over-allocated and who has room for the next big commission, preventing burnout and ensuring deadlines are met.
Pipeline
Pipeline
Quotes
Quotes
Jobs
Jobs
Time & Costs
Time & Costs
Invoicing
Invoicing
=
Live
Profitability
Live
Profitability
Secret Weapon for Architecture Firms
Human-to-Human Support:
Work with a dedicated partner representative who understands the unique billing cycles and workflows of the architecture industry.
Concrete Advisory:
Know the exact progress in each stage in each project and have the right insights to create high-value strategic conversations with clients and the team.
Audit-Ready Compliance:
Enjoy cleaner handoffs and faster month-end reporting with Work-in-Progress and billing data that finally align perfectly.
Proven by the Pros
Proven by the Pros
Proven by the Pros
Join the community of experts scaling with WorkflowMAX.
Join the community of experts scaling with WorkflowMAX.
Kavan Applegate
Kavan Applegate
Director, GB-A
Director, GB-A
“What works really well for us with WorkflowMAX is being able to use the built-in reporting tools and then being able to use third party plug-ins really efficiently. And the new developments allow a lot of flexibility around customising our invoicing."
“What works really well for us with WorkflowMAX is being able to use the built-in reporting tools and then being able to use third party plug-ins really efficiently. And the new developments allow a lot of flexibility around customising our invoicing."
Kavan Applegate
Director at Engenera
“What works really well for us with WorkflowMAX is being able to use the built-in reporting tools and then being able to use third party plug-ins really efficiently. And the new developments allow a lot of flexibility around customising our invoicing."
Build a Business You're Proud Of.
Build a Business You're Proud Of.
Build a Business You're Proud Of.
Stop reconciling the past and start engineering your growth. Join the mid-sized firms taking full control of their time, team, and profit.
Stop reconciling the past and start engineering your growth. Join the mid-sized firms taking full control of their time, team, and profit.
Stop reconciling the past and start engineering your growth. Join the mid-sized firms taking full control of their time, team, and profit.
No pressure, no sales pitch. Just a chat to see if we're a fit for your firm's unique needs.
No pressure, no sales pitch. Just a chat to see if we're a fit for your firm's unique needs.
No pressure, no sales pitch. Just a chat to see if we're a fit for your firm's unique needs.
Secret Weapon for Architecture Firms
Human-to-Human Support:
Work with a dedicated partner representative who understands the unique billing cycles and workflows of the architecture industry.
Concrete Advisory:
Know the exact progress in each stage in each project and have the right insights to create high-value strategic conversations with clients and the team.
Audit-Ready Compliance:
Enjoy cleaner handoffs and faster month-end reporting with Work-in-progress and billing data that finally align perfectly.
Why WorkflowMAX is a better choice
Main Categories
Spread Sheets
Project Management (e.g. Asana)
ERP Systems
Sales & Quoting
Job Management
Time Tracking
Invoicing & Billing
Purchasing
Contacts & Clients
Reporting & Dashboards
Customisation
Integrations & API
Communication
Mobile & Apps
Support & Onboarding
Manual templates; no tracking.
Fragmented across multiple files.
Prone to error and manual entry.
High risk of missing billable time.
Disconnected from project costs.
Static lists; quickly outdated.
Time-consuming to build/update.
Infinite but lacks structure.
None.
Scattered (email, chat, docs).
Poor mobile experience.
None.
Task-based only
Great for collaboration/status
Simple timers; no financial link
Manual data transfer required
Very limited/not native
Basic profiles; no financial history
Visual but lacks deep financial data
Limited to custom fields
Wide generic ecosystem
Strong task-level comments
Good task management apps
Self-service or enterprise-only
Heavy, complex CRM modules
Rigorous resource leveling
Strict, multi-layered auditing
Automated high-volume processing
Full supply chain/inventory
Extensive stakeholder databases
Advanced BI & data mining
High-cost custom development
Expensive custom middleware
Formalized enterprise workflows
Heavyweight enterprise apps
Multi-month managed setups
Native leads & professional quotes
All-in-one job tracking
Integrated billable time & costing
One-click invoicing from job data
Native POs linked to jobs
Centralized CRM with history
Real-time profitability insights
Custom job states & templates
Deep Xero sync & open API
Centralized job notes & docs
Full feature mobile job tracking
Global partner & support network
Secret Weapon for Architecture Firms
Secret Weapon for Architecture Firms
Human-to-Human Support:
Work with a dedicated partner representative who understands the unique billing cycles and workflows of the architecture industry.
Human-to-Human Support:
Work with a dedicated partner representative who understands the unique billing cycles and workflows of the architecture industry.
Concrete Advisory:
Know the exact progress in each stage in each project and have the right insights to create high-value strategic conversations with clients and the team.
Concrete Advisory:
Know the exact progress in each stage in each project and have the right insights to create high-value strategic conversations with clients and the team.
Audit-Ready Compliance:
Enjoy cleaner handoffs and faster month-end reporting with Work-in-Progress and billing data that finally align perfectly.
Audit-Ready Compliance:
Enjoy cleaner handoffs and faster month-end reporting with Work-in-Progress and billing data that finally align perfectly.